privacy policy

Effective Date: July 1st 2025

Last Updated: July 1st 2025

Platform Name: MyResource

Operator: ERP Tohama Co., Ltd (Kenya & Japan)

1. Introduction

This Privacy Policy outlines how ERP Tohama Co., Ltd ("we," "our," or "us") collects, uses, stores, and protects your data when you use the MyResource platform, including the mobile application.

By using MyResource, you consent to the practices described in this policy. If you do not agree, please refrain from using the platform.

2. Information We Collect

We collect the following types of information:

Personal and Company Data

- Name, email address, phone number

- Company name, registration details, and contact persons

- Account login credentials (username, password)

Recruitment and Platform Usage Data

- Job and internship postings, interview schedules, offers made

- Student profile access logs and messaging activity

- Feedback and engagement metrics from seminars and internships

Mobile and Device Data

- Device type, operating system, browser type, and IP address

- Activity logs and session history

Camera and QR Code Data

- Use of camera access to scan QR codes for tracking student seminar attendance

- Metadata related to time, location (if permitted), and seminar session logs

3. How We Use the Data

We use collected data to:

- Facilitate recruitment, internship management, and interview coordination

- Track student participation in seminars via QR code verification

- Generate analytical reports and dashboard insights for companies

- Securely manage communication between users and the platform

- Monitor usage for audit, compliance, and support

4. Legal Basis for Processing

We process your data based on:

- Consent during registration or mobile app permissions (e.g. camera)

- Legitimate interest in delivering secure and effective services

- Contractual necessity if your organization subscribes to premium features

- Compliance with applicable laws (e.g. Kenya Data Protection Act 2019)

5. Data Sharing

We may share relevant information with:

- Universities using the MyUniversity platform for student oversight

- Verified users within your organization with appropriate access rights

- Regulatory authorities where legally mandated

We do not sell or lease data to any third parties.

6. Data Retention

We retain data:

- As long as your organization maintains an active account

- As needed for audit, compliance, or employment tracking

- QR code and seminar attendance data are stored in accordance with university reporting requirements

7. Data Security

We use industry-standard safeguards:

- Secure login authentication and encryption

- Access restrictions and role-based permissions

- Regular audits, logging, and data backups

Users are responsible for safeguarding their login credentials.

8. User Rights

Under Kenya’s Data Protection Act, users have the right to:

- Access their data

- Correct or update inaccurate information

- Object to certain types of processing

- Request deletion of specific personal records

To exercise these rights, contact us using the details below.

9. Mobile App Permissions

When using the mobile app, we may request access to:

- Camera: strictly for scanning QR codes to confirm student attendance at seminars

Permission can be managed through your mobile device settings. Refusal to grant camera access will disable QR-related functionality.

10. Changes to this Policy

We may update this policy. Major changes will be communicated via in-app notifications, email, or platform alerts.

11. Contact Us

ERP Tohama Co., Ltd - Kenya Office

T-Plaza, 2nd Floor, Thika West, Kiambu

Phone: +254 745 990 770

Email: info@myresource.co.ke

Website: https://myresource.co.ke